Case Scenario:
Part 1: You are the HIM Director at Community General Hospital. As the director, you are in charge of purchasing an encoder for your 20 coders. You have identified the criteria that you will use to make the determination and put it in the grid below.
Vendor 1
Vendor 2
Vendor 3
Encoder Type
Knowledge-based
Logic-based
Knowledge-based
Grouping and Pricing:
DRG
X
XX
APC
XXX
ASC
XXX
Integrated
Coding
References
XXX
Built-in code edits
XXX
Productivity reports
XXX
Platform
Installed
Either
Web-based
Support:
Technical
XX
X Six months free, $500 per month after the first six months
CodingX
Cost
$25,000 initial cost, additional $1,000 per user over 10
$32,000 initial cost, additional $500.00 per user over 10
$17,500 initial cost, additional $500 per user over 10
Annual maintenance
$5,000 annually
10% of total cost annually
$2,500 annually
Assignment Instructions
For this assignment you have been asked to create a written proposal with your chosen encoder vendor. In a 2-3 pg. report discuss the following in your report.:
Part 2:The IT department, which was not part of the selection process, has found out that you are preparing to close the deal on the new encoder. They have asked you about the interfaces between the EHR and the encoder. You realize that this is a key criteria that you forgot to include in your RFP and learn that it is an additional cost of $2,500.00.
Create a negotiation strategy to attempt to reduce or eliminate this extra cost.
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Formatting
Title Page
Citation
Outline
